AutoSpare & Garage Management System
Swan AutoSpare: every part, every job, every vehicle accounted for
Run your garage and spare parts business from one system. Swan AutoSpare takes you from the counter to the workshop bay: purchase, store, issue, return, cost and invoice parts, with a complete service history behind every registration number and full accounting built in.
See It in Action
Real screens from the system your team will use every day.
Key Features
Job Cards & Workshop
Open job cards per vehicle, assign technicians, issue and return parts, add labour, and see the profit on every job.
Vehicle Service History
A complete service record behind every registration number, including VIN, mileage and next service due.
Parts Inventory
Track parts by SKU, part and OEM number with barcodes, reorder levels, stock valuation, and fast-moving and dead-stock reports.
Purchasing & Suppliers
Purchase orders, goods received notes, supplier bills and credit notes, with costs flowing straight into stock.
Counter Sales & Invoicing
Sell over the counter, raise quotations and invoices, take deposits, issue receipts and handle refunds.
Full Accounting
Profit & loss, balance sheet, trial balance, general ledger, journals, cash flow, VAT returns, budgets and receivables/payables.
Cash, M-Pesa & Bank
Balances for cash, M-Pesa, bank and card settlement, with transfers, bank takings and reconciliation.
HR & Payroll
Employee records and payroll with PAYE, NSSF, SHIF and Housing Levy deductions.
Reports & Exports
Inventory, workshop, sales, purchasing and asset reports you can export to Excel or CSV, or print.
Why Choose Our Solution?
- Built for Kenyan garages and auto spare parts shops
- Know exactly what every job earned after parts and labour
- Never lose track of a part between the store and the workshop bay
- Instant service history for any vehicle by registration number
- Accounting, banking and payroll in the same system, with no double entry
- Users and roles with a full audit trail of who did what
- Fixed asset register with depreciation
- Built-in data backup and local support from our team